Accountant (AR and AP Specialist)

The Accountant (AR and AP Specialist) is responsible for end-to-end processing of both accounts payable and accounts receivable functions within a shared services environment. This role ensures accurate and timely processing of invoices, collections, reconciliations, and cash applications while maintaining strong internal controls and service levels across multiple entities or regions.

SPECIFIC RESPONSIBILITIES

Accounts Receivable

• Generate and issue customer (external and internal) invoices accurately and on time
• Monitor accounts to identify outstanding balances and overdue accounts
• Follow up on payments via email, phone calls, and statements
• Reconcile customer accounts and investigate discrepancies
• Apply incoming payments to correct accounts and invoices
• Prepare and analyze aging reports and provide status updates
• Coordinate with project teams to resolve billing issues

Accounts Payable

• Review, verify, and process vendor invoices accurately and timely
• Match invoices with purchase orders and receipts (3-way matching)
• Prepare and process payments (checks, bank transfers, online payments)
• Maintain vendor records and ensure up-to-date information
• Reconcile vendor statements and resolve discrepancies
• Handle inquiries from vendors and internal departments
• Monitor accounts payable aging and ensure timely payments

Other tasks related to Accounting

• Maintain proper documentation and audit trails for all transactions
• Assist in month-end closing, accruals, and reporting
• Ensure compliance with company policies and tax/regulatory requirements
• Support audits by providing necessary documentation
• Coordinate with bank representatives to maintain and update corporate bank accounts, ensuring accuracy of information and compliance with banking requirements.

Qualifications

• Bachelor’s Degree in Accountancy, Accounting Technology, Finance, or a related field.
• Minimum of 2–5 years of experience in Accounts Receivable (AR), Accounts Payable (AP), or General Accounting.
• Strong knowledge of:
  • Accounts Payable and Accounts Receivable processes
  • Invoice processing and payment reconciliation
  • Bank reconciliation
  • Month-end closing activities
  • Tax compliance (preferred)
• Experience using ERP systems such as Oracle, SAP, NetSuite, Microsoft Dynamics, QuickBooks, or similar accounting software.
• Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, reconciliations).
• Experience handling vendor management, customer collections, and dispute resolution.
• Strong attention to detail with excellent analytical and problem-solving skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Good communication and stakeholder management skills.
• Experience working in a multinational or shared services environment is an advantage.
• CPA license is preferred but not always required.